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faqs

FAQ

This website has been developed to guide you through the Outdoor Event application process and to provide you with guidelines and requirements associated with special event management in Kansas City. This is an important reference guide as you develop your event plans and complete your permit application.

Q: Do I need to fill out an Outdoor Event Application?

All outdoor events in the city of Kansas City that require multiple permits requiring the coordination of a number of city departments, including alcohol, food, dancing, music, street or sidewalk closures, fire permits, police security planning, and EMS needs, will be required to fill out an Outdoor Event Application.

All applications will be reviewed and status updates will be visible on your My Events page. Submission of an application does not guarantee event approval; final approval will not be issued until all approvals have been granted and all applicable requisites have been met.

Some small events will not need to use this application, including block parties, film productions, and small park events without road closures. Please contact Evenergy with questions.

Q: How do I apply?

  1. Register / Login at www.kceventhub.org
  2. (If you registered a new account, activate your account from the link in your email.)
  3. At least 90 days before your event, go back to www.kceventhub.org and hit apply at the bottom of the page.
  4. Answer all questions in the Outdoor Event Application, and hit submit.
  5. After an internal review by the city of dates, location and time, your status will be updated to pending and your event will be published to the online calendar found at www.kceventhub.org/calendar.
  6. Read the Congratulations! page and note the specific city permits and plans your event requires. You will also receive this information via email for your records.
  7. Review the department permits and fees deadline list found here: KCMO – dept permit fees
  8. Apply for your additional city permits, and contact any departments that need event plans (Fire – EMS, Police Off Duty).
  9. Fulfill all city requirements for permits and plans, and keep that information handy on-site at your event.
  10. Have a great event!

Q: I am having a Block Party, do I need to fill out the Outdoor Event Application?

No. Block Parties are neighborhood events that do not require a separate outdoor event application. Simply fill out the online Block Party Permit application and submit it to Evenergy and the Public Works department for processing.

Q: How long does it take to process an Outdoor Event Application?

  1. 90 days prior to your event, submit completed application with all required documents to Evenergy.
  2. Upon date and location review and approval, a your status will be updated to pending and your event will be published to the calendar on www.kceventhub.org
  3. Review the Congratulations page and email to see what city permits and plans are required.
  4. Submit city permit applications to the relevant city departments according to their deadlines. Please read thru all the requirements for all of your permits to determine the accurate timeline for  your event.
  5. Upon approval from all related city departments, your event will be approved and your status will be updated in the kceventhub.org system.

 

Q: How long does it take to get permits if I am serving alcohol at my event?

NEW! To get a Catering Permit or Non-Profit Special Events Permit from Regulated Industries, you no longer need to submit (upload) your other event related city permits with your application to Regulated Industries to get your state approval letter!! You still need to upload your catering contract, detailed event layout, letter of approval for the sale of alcohol from the property owner, and proof of your non-profit tax exemption status (for non-profit events) – so please carefully review the requirements. And you will  need to allow additional processing time for the State of Missouri Permits, which you need to submit the Regulated Industries before your final KCMO alcohol permit is issued.

Q: What is my timeline if I am not serving alcohol at my event?

Read through the guidelines for all of your required permits to determine the accurate timeline for your event. Most city permits require a 30 day application deadline.

Q: How do I become a vendor at an event?

Not all events solicit for vendors. Each event producer selects the vendors for their respective event. If you wish to become a vendor at an event, please contact the event producer directly.

Q: How do I know what permits I need?

Fill out the online application at www.kceventhub.org, and answer all the questions on the form. After you hit submit, you will get a “Congratulations!” page that lists out all the permits that your event requires. You will also get an email with this information.

There are a number of different permits that may be required depending on the scope of your event. The proposed event venue, activities, components, attendance, and unique circumstances of each event are contributing factors to the final determination of the required permit types.

Q: Who is the “Sponsor/Host Organization”?

The “Sponsor/Host Organization” is the owner of the event. This person/organization will be held responsible for the event and post event wrap up. If there is damage or complaints, the Sponsor/Host Organization will be required to make reparations.

Q: What does “approved” status for my event mean?

Approved status for your Outdoor Event is determined by your successful submission and approval of all required city permits and compliance with all city requirements. This is typically updated 5-7 days prior to your event.

Q: I have questions about my race/walk/ride event. Where can I find information?

Please visit KCRaceDay.org for information regarding all race, ride, walk, or running events in Kansas City, or email Jenny Chronister at jchronister@evenergy.com

Q: Do I need a special permit for film production or a photo shoot?

Please consult with KC Film for help with filming projects in Kansas City. City permits are needed for sidewalk, street or parking lane closures or blockages, and park usage depending upon your location. Visit www.filminkc.com for more information.

Q: Do I need a permit for food?

If your event will serve or sell any type of packaged or prepared food, or food product, or you are having any type of consumable beverage served at an open bar, a Temporary Food Permit will be required. These are issued by the Health Department. Fill out your application online, print it out and bring it to the Health Department at 2400 Troost Avenue, 3rd Floor, KCMO. You will need to sit for an interview with a Health Inspector, set up a time for your onsite inspection, and pay your permit fee. Final Temporary Food Permits are issued on site at the event after you pass an inspection by a KCMO Health Inspector.

Q: Do I need a permit for alcohol?

Events that are not selling alcohol do not need a permit.

If you are selling alcohol at your event you will need a permit. PLEASE NOTE: You or your caterer MUST hold a valid Kansas City, Missouri Liquor License in order to serve alcohol at your event. You will need two permits, one from the city and one from the state, to serve alcohol at your event. The types of permits are listed below:

  • Non-Profit Special Events Permit – Kansas City MO, Regulated Industries Division – For events that have 501C3 tax exempt status and are serving alcoholic beverages.
  • Catering Permit – Kansas City MO, Department of Regulated Industries — For temporary events where the consumption of alcoholic beverages will take place.
  • Picnic Permit – State of Missouri – For any temporary events where the consumption of alcoholic beverages will take place and the company serving the alcohol does not hold a liquor license from the state.
  • Temporary Caterer’s Permit – State of Missouri – For temporary events where the consumption of alcoholic beverages will take place and where the company serving the alcohol already holds a liquor license with the state.

Q: What steps do I need to take to get alcohol permits for my event?

There are three scenarios outlined below. Scroll down and read each to see which matches your event. These instructions apply to events that have submitted an Outdoor Event Application thru www.kceventhub.org, and that application is at Pending Status:

OPTION ONE: I am for-profit event, using a catering company to serve/provide alcoholic beverages at my event: If you hire an outside firm, such as a caterer, to secure and serve the alcoholic beverages at your event, and they already have their own liquor license from the state, THAT FIRM will need to secure a Catering Permit from Regulated Industries and a Temporary Catering Permit from the State of Missouri. There are documents that YOU will need to secure, and copy to your catering firm, so that they can secure the appropriate permits for the event. Step-by-step instructions are below:

  1. The event manager/host organization must secure the following and supply copies to the catering firm:
    • Copy of the catering contract between caterer and event manager/host organization.
    • Approval letter from the property owner approving the serving of alcohol.
    • Detailed diagram of the event
  1. The catering firm must apply to Regulated Industries using the Catering Permit Application including copies of all the documents listed above. The catering firm will receive an “approval letter” from Regulated Industries for this event.
  2. The catering firm will then apply for a Temporary Caterer’s Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries, written approval from the owner of the venue, and the fee. This application may take 14-21 days to process.
  3. The Catering firm will then present the state permit to Regulated Industries to receive the final Temporary Catering Permit.

OPTION TWO: I am for-profit event, and will serve/provide alcoholic beverages at my event. If you are a for-profit company and will be serving/providing alcoholic beverages at your event, and you do not hold a state license to serve alcohol, you will need to secure a Catering Permit from Regulated Industries and a Picnic Permit from the State of Missouri. Step-by-step instructions are below:

  1. The event manager/host organization must secure the following:
    • Copy of any catering contract between caterer and event manager/host organization.
    • Approval letter from the property owner approving the serving of alcohol.
    • Detailed diagram of the event
  2. Apply to Regulated Industries using the Catering Permit Application including copies of all the documents listed above.
  3. Receive an “approval letter” from Regulated Industries for this event.
  4. Apply for a Picnic Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries. This application may take 14-21 days to process. Please review all the requirements listed by the State of Missouri on the Picnic License Application.
  5. Present the state permit to Regulated Industries to receive the final Temporary Catering Permit.

OPTION THREE: My event is a non-profit special event that has 501C3 status. If your event is 501C3 status non-profit event and you do not hold a liquor license from the State of Missouri, you will use the Non-Profit Special Events Permit Application from Regulated Industries and the Picnic Permit from the State of Missouri when applying for your permits to have alcohol at the event. A list of step-by-step instructions is below:

  1. You must secure the following permits:
    • Copy of the non-profit organization tax exempt status from the State and IRS
    • Contract agreement between licensed wholesaler or manufacturer and you, the event producer/host organization.
    • Approval letter from the property owner approving the serving of alcohol.
    • Detailed diagram of the event
  2. You must apply to Regulated Industries using the Non-Profit Special Event Permit Application including copies of all the documents listed above.
  3. You will receive an “approval letter” from Regulated Industries for this event.
  4. You will then apply for a Picnic Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries. This application may take 14-21 days to process. Please review all the requirements listed by the State of Missouri on the Picnic License Application.
  1. Once you receive your Missouri State Picnic License Permit present it to Regulated Industries to receive the final Non-Profit Special Event Permit.

Q: Do I need a permit for dancing?

If there will be dancing at the event, a Dance Hall Permit will be required. This is issued by Regulated Industries.

Q: Do I need a permit for music or a DJ?

If your event will include a band, DJ or other amplified sound will be taking place you will need a Noise Waiver Permit issued by the Health Department. Fill out your Noise Waiver Application online, print out your application and bring it to the Health Department at 2400 Troost Avenue, 3rd Floor, KCMO for fee payment and processing.

Q: My event will need to close, or partially close, city streets or sidewalks. Do I need a permit for this?

For events OTHER than a race, walk or ride with rolling closures — If a public street or sidewalk will be closed or partially closed for your event, please contact the Department of Public Works for a Traffic Control Permit. Events happening on or near a boulevard or parkway will also need to contact the Parks Department for a permit. For large events such as parades, races/walks/runs, you will need to consult with the KC Police Department Traffic Division to re-route traffic for your event and apply for the appropriate permits at KCRaceDay.org (Races/Run/Walks) or contact Public Works (parades).

Q: My event will take place in a city park, do I need a special permit?

Any event taking place in a Kansas City park, on a boulevard or a parkway will need approval from the Parks Department and requires a Park Event Permit. Large events with sales will require special approval from the Parks Department Board and be issued a Park Agreement. Please note that Berkley Riverfront Park is not a KCMO city park, it is owned and run by Port KC.

Q: There will be live animals at my event. Do I need a permit for this?

An event that includes presentation of any circus, rodeo, petting zoo, pony ride, stock show, trained animal act or similar animal display,  excluding parade animals, will require an Animal Show Permit from Neighborhood and Housing Services, Animal Control Division.

Q: What steps can I take to make sure my event is safe? Do I need Security or Police officers at my event?

Police and security staffing levels are determined by a number of factors: crowd size, alcohol sales, private security presence, event location and type, and other security concerns. Some events may require a KC Police Department presence. Check your results after you submit your Outdoor Event Application to see if you will need an approved KCMO Police and security staffing plan for the event. Visit http://kcmo.gov/police/hire-an-off-duty-officer/ for more information on how to hire off duty Police Officers.

Q: My event will require traffic on a major road to be re-routed. What do I do?

If a public street, parking lane or sidewalk will be closed or partially closed for your event, a Traffic Control Permit is required. If traffic on a major road will be rerouted for large events such as parades, races/walks/runs/bike rides due to street closures, KC Police Traffic Division will need to be consulted about traffic needs, and the KC ATA will need to be consulted to re-route any buses that run on that road.

Q: What permits do I need for a Parade?

A Parade Permit is required for all parades. This will be issued by the Public Works Department. Please read through the requirements on the parade permit for information on other requirements for this type of event, including considerations for traffic control, traffic re-routing, noise, food, security, alcohol, proximity to boulevards/parkways/city parks, and more.

Q: My event will have lots of neighborhood parking, what do I do?

Please contact the department of Public Works for assistance with signage to direct attendees to adequate parking and for proper neighborhood traffic flow during your event.

Q: What permits do I need for a Festival?

A Festival Permit is required for all street festivals, art fairs, concerts, and other large events that close a city street, and will impact the neighborhood in which the event is taking place. This will be issued by the Public Works Department. Festivals taking place in a city park, on a boulevard or parkway will need a Use and Concessions Agreement with the Parks Department, and if they are also closing any roads, will need the Festival Permit as well.

If your Festival is on private property, NOT in a city park and NOT closing any city streets or sidewalks, you do not need a Festival Permit.

Please continue to read thru the FAQs to determine what other permits may be required for your festival, including considerations for music, dancing, food, alcohol sales, traffic, security, fire, etc.

Q: Do I need a Fire Department inspection?

If your event will include any of the following: tents, canopies, open flame, LPG compressed gas, or hay storage, you will need permits issued by the KC Fire Department. Final Fire Permits are issued on site after you pass an inspection by the Fire Department.

Q: How do I know if my event requires EMS services?

For any event that has an anticipated sustained attendance of 1,000 or more people, the KC Fire Department will complete a risk assessment of the event, regardless of other variables, size or scope of the event. The number of rescue units and paramedics is determined according to attendance and other risk factors. Based on this assessment, the Kansas City Fire Department will contact the event organizer and arrange appropriate medical coverage as per the results of the comprehensive risk assessment.

Please note that certain general liability insurance policies will have requirements concerning EMS coverage. Please consult your policy.

Q: Who is the Day of Event contact?

On your Outdoor Event Permit Application, all applicants must provide a specific contact person for the day of the event, so that members of the public may contact someone “live” during the event in order to resolve any issues in a timely manner. This information will be posted to the calendar on the www.kceventhub.org website. You should also post this information on your event website in an easy to find location.

Q: What information do I need for my Certificate of Insurance?

If an event requires a Certificate of Insurance, you will be notified by the individual city department of its requirements. For events that require Certificates of Insurance, please make sure your insurance agent/company is aware of what is required below for your certificate of general liability insurance. If your insurance agent prepares an ACORD form, please note the following items need to be addressed for acceptance by the City Insurance Administrator.

  • Maintain commercial general liability insurance with limits of one million per occurrence and two million aggregate, written on an “occurrence” basis listing the City of Kansas City, Missouri as the additional insured.
  • The certificates of insurance will contain a provision stating that should any of the policies described in the certificate be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.
  • The City of Kansas City, Missouri must be named as Additional Insured. Please state “The City of Kansas City, Missouri” rather than the “Certificate Holder” as Additional Insured in the Description of Operations Box.
  • Certificate Holder and Address block should list the event address and the city address.
  • The Description of Operations block should contain the event name, event date and general event location – i.e. address location, park name, “Power & Light District” or “SW corner of X and X”.
  • Please also include the NAIC#(s) on form.

Q: What is a Proof of Cleanup Agreement?

All applications must submit/upload on Sponsor/Host Organization or Event Production Company letterhead a statement attesting to the manner in which cleanup for the entire event will be accomplished and by whom (also acceptable is an executed copy of your cleanup agreement with a third party).

Applicant and Sponsor/Host Organization must ensure that all event areas are left in as good or better condition as it was prior to event. This includes litter, trash, turf conditions, etc. If damages occur and/or trash is left behind, Applicant could be billed damages/clean-up. Completion of cleanup is expected within 4 hours of end of event. Failure to properly cleanup will jeopardize future permit privileges. At the city’s discretion, a cleanup deposit as a condition of application review may be required.

Q: Where do I post my permits?

An authorized representative must be in possession of all event related permits on the day of the event. These shall be presented, on request, to any Officer of the City, any City Official, or resident at any time prior to or during the event. If a permit cannot be presented, Police have the authority to shut the event down.

Q: Compliance by Applicant, Sponsor/Host Organization and all attendees/vendors.

All applicants must comply with, and require all participants, spectators and staff to comply with, applicable City Ordinances, including but not limited to, those governing noise, dancing, food, liquor, traffic, animals, fireworks, safety, and vendor licenses.

Q: Can I cancel an application?

Cancellations will be processed at any time.  Please notify Evenergy and all appropriate city departments that you are no longer holding your event. Please also consult individual department permits for potential non-refundable fees.

Q: How do I report a non-permitted or disruptive event?

You can call 3-1-1 with all non-emergency comments or questions about an event in Kansas City, Missouri.  Or dial 816-513-1313. Your information will then be passed along to the event director who will contact you to resolve the situation.  If you have an emergency question, each event will provide a day of event contact number.  Please note that the people answering your call are charged with keeping everyone safe and controlled, so please make sure it’s a true emergency!  If you are in need of medical or police assistance, dial 9-1-1.

Q: I am approved! Now what do I do?

It’s best to keep all of your events permits together in one place. All permits for the event should be in the possession of the applicant or a representative of the applicant during the event. These shall be presented, on request, to any officer of the Police, Fire Department or City Official at any time prior to or during the event.

And of course — have a great event!

Q: How much does each permit cost?

Each city department permit has its own deadlines and fees. Please review KCMO – dept permit fees 7.9.2017 (1)   which lists city permit deadlines and fees for each type of event permit that your event may require.

Q: Can I pay my permit fees online?

Not yet! It’s coming soon…Please pay each permit fee directly to each department per their instructions. Each permit has different fees and deadlines. Fee and payment instructions are listed at the bottom of each permit application.

Please check the  KCMO – dept permit fees 5.1.17  document for a complete list of all fees and deadlines for each permit.

Q: What is the “Notification to Adjacent Property Owners” document?

Certain permits such as the Parade Permit, Festival Permit, Race/Walk/Ride Permit, and Block Party Permit, require notification to the businesses, property owners, property managers, or residents surrounding the event site, near the event site, or on the route where the event will take place.

Event organizers will need to upload a letter certifying that the applicant or sponsoring organization has notified in writing all adjacent property owners or managers of property adjacent to the proposed parade route, festival, race/walk/ride or block party, including the:

  1. Name of event;
  2. Name of Sponsor Organization, mailing address, and telephone number;
  3. Date of event;
  4. Starting and ending times; and
  5. Detailed route description or description of the street closures.

Event organizers must also upload a list of all the addresses of all businesses and residents that were notified.

Q: What is the “Proof of Publication” document for a Parade Permit?

One of the documents required for a Parade Permit is a “Proof of Publication” document. The Applicant/Sponsor will need to upload a certified statement of publication which has been signed and notarized by a newspaper periodical published in Kansas City, Missouri, attesting that the following has been published in said newspaper periodical which has been distributed in the community in which the planned event will be conducted.

1) Name of event
2) Name of Sponsor Organization, mailing address, and telephone number
3) Date of event
4) Starting and ending times
5) Detailed route description

Q: Is my event a block party or a festival?

Neighborhood block parties are just that – a party for the neighbors that live in that neighborhood. They are limited to an area no longer than 2 blocks long, take place on a residential street that does not “lock-in” an entrance to the neighborhood, where there are no transit routes, commercial facilities, hospitals, police stations, or fire stations, and without direct access to a public park. Block Parties have less than 300 persons attending who live in the neighborhood, and are “free” to enter. They are not intended to draw attendees from any other area, just the neighbors.

Any other large gathering that is longer than 2 blocks long, OR has more than 300 people, OR that charges a fee to enter, OR has direct access to a public park, OR blocks any kind of public or commercial facility, is considered a festival and will require a festival permit.

Q: Do I need to recycle my trash?

Yes! All events are encouraged to recycle. For events in Kansas City, Missouri parks, on boulevards, or parkways please consult the city recycling policy http://kcparks.org/about-kcpr/kc-parks-recycling-policy/ . Stay green!

Q: I need access to a fire hydrant. What do I do?

KCMO Water Services Department – How to Access a Fire Hydrant for Water

  1. There is a number on each fire hydrant.
  2. Locate the one you want to access and record the number.
  3. Go to the Fire Department at 635 Woodland Ave., #103 KCMO and get a permit for accessing the hydrant (cost is approx. $70). Or contact KCFD Don Stein at stein@kcmo.org
  4. Then bring the Fire Permit to KCMO Water Services Department, 4800 E. 63rd Street, Kansas City, MO 64130 – and request access to the hydrant you need by giving them the hydrant number.
  5. Pay $1500 deposit.
  6. KCMO Water Services will set up an account number and issue a hydrant meter in your name.
  7. KCMO Water Services will set up the hydrant meter for you before the event.
  8. You will have to call KCMO Water Services and let them know when the event is over. They will come and take down the meter after the event.
  9. You will get refunded your deposit fee, less the amount of water used.

Q: What times does the Noise Permit Waiver cover?

 

Self-contained, portable, non-vehicular music, sound production, amplification devices, or music of any kind cannot start before 7:00 am on any given day. Sunday through Thursday it must end by 10:00 pm, Friday and Saturday at midnight with a noise waiver. Events occurring on the evening prior to a National Holiday, waivers will be permitted until midnight, regardless of the day of week. Allowable decibels (dba)are 60 dba from 7:00 am – 10:00 pm. Between the hours of 10:00 p.m. and 7:00 a.m., sound from such equipment, shall not be plainly audible by any person other than the operator.

Q: What if there is a city bus route where I want to close the road?

To request Kansas City Area Transit Authority to re-route city bus routes, please contact the Regional Call Center at (816) 221-0660, weekdays from 6 a.m. to 7 p.m. or visit http://www.kcata.org.

Q: When would I need a Temporary Use Permit?

Temporary Use Permits apply to events that last longer than 3 days duration and are conducted on private property. Events on city parkland or public property are exempt, provided such uses have been approved by the parks board or other duly authorized city official.The following events may be approved as temporary uses when the city planning and development director or other authorized decision-making body determines that the operation of such use will be generally compatible with surrounding uses and will not be detrimental to public safety: outdoor carnivals; outdoor concerts and festivals; outdoor religious revivals; similar uses and activities.

Q: What if there are bus routes that run through my event?

If your event is closing major roads and traffic will be redirected, you will need to notify the KC Area Transit Authority of your event and request that buses be rerouted. The KC ATA can be reached at 816-346-0200, or by email at metro@kcata.org.

Q: Are there areas of town closed to events? What are they?

As per the City Manager, there are to be no more street closures for events on the Streetcar route.  This includes Main Street from Pershing across I-70 (Delaware Street Bridge) as well as the River Market loop of Delaware, 3rdStreet, Grand Street and 5th Street.

Thanks to everyone for their time and efforts in this area as well as the ongoing coordination with the permits throughout the City.

Q: Why do I need an FAA number for my drone?

Per the new FAA regulations, if you own a drone, you must register it with the Federal Aviation Administration’s Unmanned Aircraft System (UAS) registry. A federal law effective December 21, 2015 requires unmanned aircraft registration, and you are subject to civil and criminal penalties if you do not register. Drones are classified as UAS crafts. To register your drone/UAS please visit: /http://www.faa.gov/uas/registration/

Q: What are the rules regarding drones?

“Drones”, or as the FAA calls them Unmanned Aircraft Systems (UAS), come in a variety of shapes and sizes and serve diverse purposes. Regardless of size, it is the operator’s responsibility to fly safely. Drones or UAS and model aircraft operations are for hobby or recreational purposes only. Individuals flying for hobby or recreation are strongly encouraged to follow safety guidelines, which include:

  • Fly below 400 feet and remain clear of surrounding obstacles
  • Keep the aircraft within visual line of sight at all times
  • Remain well clear of and do not interfere with manned aircraft operations
  • Don’t fly within 5 miles of an airport unless you receive airport and control tower approval before flying
  • Don’t fly near people or stadiums
  • Don’t fly an aircraft that weighs more than 55 lbs
  • Don’t be careless or reckless with your unmanned aircraft – you could be fined for endangering people or other aircraft

Individuals who fly within the scope of these parameters do not require FAA permission to operate their UAS, HOWEVER you must provide your FAA registration number on the www.kceventhub.org website.

Please be advised, any flight outside these parameters (including any non-hobby, non-recreational operation) requires FAA authorization. For example, using a drone or UAS to take photos for your personal use is recreational; using the same device to take photographs or videos for compensation or sale to another individual would be considered a non-recreational operation.

Introducing drones/UAS into the nation’s and our city’s airspace is challenging for both the FAA and the aviation community, because the U.S. has the busiest, most complex airspace in the world. Please be responsible with your drone.

Q: What do I need to include in my Traffic Control Plan?

A Traffic Control Plan shall comply with the requirements of the Manual of Uniform Traffic Control Devices (MUTCD) in force on the date of the application and shall include a dimensional drawing that identifies the following:

  1. The location of the right-of-way (ROW) to be closed, including all approaches.
  2. The location of the detour route
  3. The location of all traffic control devices (cones, wood barricades, etc.) required for the closure of the ROW and signage for the detour route(s).

 

Q: Can I see an example of a Traffic Control Plan?

Q: How do I update my contact info or password?

This is an administrative function. Please email Jenny Chronister at jchronister@evenergy.com for assistance.

Q: What if I have a complaint or concern about an event?

You can call 3-1-1 with all nonemergency comments or questions. Your information will then be passed along to the KC Outdoor Event Manager who will contact you within 24 hours and resolve the situation. If you have an emergency question, each event will provide a day of event contact number found on the event listing on the calendar at kceventhub.org. Please note that the people answering your call are charged with keeping everyone safe and controlled, so please make sure it’s a true emergency! If you are in need of medical or police assistance, call 911.

Q: I am having a wedding or private event, do I need food permits? or alcohol permits?

If you are having a private event (not open to the public), and are serving food only to your guests, your caterer does NOT need a Temporary Food Permit. The caterer does need a Catering Permit from the KCMO Health Department.

If you are serving alcohol and not selling alcohol – including not having a tip jar, to your guests, you will not need separate alcohol permits fro Regulated Industries. If any money is changing hands between the server and the guest, then permits are required.

Q: What alcohol permit do I need from the State of Missouri?

There are multiple different permits that are issued by the State of Missouri, Alcohol and Tobacco Control Division, depending on your event. A few are outlined below. Please visit:  http://atc.dps.mo.gov/licensing/temporary_retail.php for a complete list of state permits.

A State of Missouri Picnic License may be issued to any church, school, civic, service, fraternal, veteran, political or charitable club or organization for the sale of such intoxicating liquor for consumption on the premises at a picnic, bazaar, fair, or similar gathering. The permit shall be issued only for the day or days named therein and it shall not authorize the sale of intoxicating liquor for more than seven days by any such club or organization. Picnic Licensees are required by law to notify the Director of Revenue of the holding of the event by certified mail, accepting responsibility for the collection and payment of any applicable sales tax. This permit does allow for sales in the original package for consumption off the premises. In addition the Picnic License does allow any wholesaler to provide customary storage, cooling and/or dispensing equipment for use by the license holder at such picnic, bazaar, fair or similar gathering. See Section 311.482.5 If the event will be held on a Sunday, the permit shall authorize the sale of intoxicating liquor on that day beginning at 11:00 a.m. and ending at midnight. Picnic Licensees may accept a gift from distiller, wholesaler, winemaker or brewer not to exceed a value of $1,000 per year. See Section 311.070.4(3)

A State of Missouri Temporary Caterer’s Permit is a permit allowing retailers who furnish provisions and services for use at a particular function, occasion, or event at a particular location other than the licensed premises to sell intoxicating liquor by the drink at retail for consumption on the premises and in the original package for consumption off the premises for a specified period of time. The Caterer’s Permit can be effective for up to 168 consecutive hours or seven days. If the event lasts past midnight, the licensee must also pay for the next day.

A State of Missouri Festival Permit is a temporary permit, specifically for large musical festival type events that attract five thousand or more people and continue for a period of twelve hours or more (defined in Chapter 316, RSMo), allowing retailers who furnish provisions and services to sell intoxicating liquor by the drink at retail for consumption on the premises and in the original package for consumption off the premises for a specified period of time.

Q: How do I register my drone?

Federal law requires aircraft registration. All small unmanned aircraft weighing more than 0.55 pounds must be registered prior to operation outdoors. Registration helps us ensure safety – for you, others on the ground, and manned aircraft. UAS, or drones, pose new security and privacy challenges and must be traceable in the event of an incident. It will also help enable the return of your drone should it be lost.

Please visit this website to register your UAS, or drone: https://www.faa.gov/uas/registration/

Be advised that UAS operators will be required to have their FAA registration certificate in their possession when operating any unmanned aircraft. That proof of registration may be either on paper or electronic, but it must be available immediately upon request.

Email us your UAS support questions or inquiries at UAShelp@faa.gov. Live phone support is available from 10am-6pm Eastern, five days a week. Phone assistance is available at (877) 396-4636.

Q: I am having amusement rides at my event. What permits do I need?

If you have any type of amusement rides or carnival rides at your event, you will need a Carnival, Street Fair, Rodeo Permit from Regulated Industries AND a Temporary Use Permit from City Planning. Both of these permits are listed in the Resources section of this website. Please keep in mind that although the deadlines for the Carnival, Street Fair, Rodeo permit is 14 days, there are MANY steps required for this permit. You should begin this process much earlier than 14 days prior to your event. You may download the pdfs for both of the permits from this website and submit them to the appropriate city departments.
KCMO Code of Ordinances, Sec. 12-212. – Carnival, Street Fair, Rodeo Permit required. 
No person shall carry on, operate, conduct or participate in the operation of any carnival, street fair or rodeo, unless such person shall first have secured a permit for such operation from the director of finance of the city, for the particular proposed location thereof.  The word “carnival,” as used in this division, shall mean any amusement show consisting of vaudeville, sideshows, games, amusements or mechanical rides, or any of them.

Q: I am having a carnival. What permits do I need for this type of event?

In addition to other permits for noise, food, road closures, security, and fire department permits, you will specifically need a Carnival, Street Fair, Rodeo permit from Regulated Industries and a Temporary Use permit from City Planning Department. Both of these permits are listed in the Resources section of this website. Please keep in mind that although the deadlines for the Carnival, Street Fair, Rodeo permit is 14 days, there are MANY steps required for this permit. You should begin this process much earlier than 14 days prior to your event. You may download the pdfs for both of the permits from this website and submit them to the appropriate city departments.

Q: How do I change my password for kceventhub.org?

If you forgot your password for www.kceventhub.org, please use the “I forgot my password” feature when logging in to your account. If you continue to have issues with password recovery, please email jchronister@evenergy.com for assistance.

Q: I need to update my account, or change my address in my account.

Please email jchronister@evenergy.com for assistance updating your account information.

Q: Who do I contact about verifying my Emergency No Parking signs at my event?

All events posting Emergency No Parking signs should contact KCPD Parking Control Section Supervisor Rita Garcia at 816-581-0706, or Supervisor Ted Smith at 816-581-0707. KCPD will come to the event 24hours in advance of the event to verify the placement of the signs.

Q: What do I do if I want to have fireworks at my event?

Any event that is planning to have fireworks must follow the procedures outlined in the Kansas City Missouri Fire Department Application for Fireworks Display Permit:

  1. Fireworks display operator must be licensed in the State of Missouri. If your operator is not licensed in Missouri, you must hire an operator who is.
  2. Event Manger must complete the Kansas City Missouri Business License Application for Fireworks Display Permit, and submit this with their application to the Fire Department.
  3. Provide Certificate of Insurance with liability limits of $1M with “City of Kansas City and its elected officials” listed as additional insureds.
  4. Detailed Pyro Packet including all items to be used and detailed layout of the event.

For questions regarding fireworks at events, please contact Kansas City Missouri Fire Prevention Division, 635 Woodland Avenue, #2103, Kansas City, MO 64106 or call 816-513-4644 or 4651.

Q: How do I know what streets or roads need a Parks permit?

Visit this link to see what streets, roads, avenues, boulevards and parkways are managed by KCMO Parks Department: http://kcparks.org/parks/boulevard/

Q: What are the fees for an event in a city owned park?

Please visit this link for more information: http://kcparks.org/about-parks/park-event-permit-fees/

Q: I am a non-profit, do I get the “Not for profit- temp food service” rate

If money is exchanging hands, you will be required to pay the regular Temporary Food Service Permit Fee.  If you are operating without and charge, for example, feeding a group at no charge as a philanthropy you will be eligible for the lower rate.

Q: What happens if the inspector “fails” me in my inspection

You will have the opportunity to be reinspected at a fee of $146.


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