What steps do I need to take to get alcohol permits for my event?

There are three scenarios outlined below. Scroll down and read each to see which matches your event. These instructions apply to events that have submitted an Outdoor Event Application thru www.kceventhub.org, and that application is at Pending Status:

OPTION ONE: I am for-profit event, using a catering company to serve/provide alcoholic beverages at my event: If you hire an outside firm, such as a caterer, to secure and serve the alcoholic beverages at your event, and they already have their own liquor license from the state, THAT FIRM will need to secure a Catering Permit from Regulated Industries and a Temporary Catering Permit from the State of Missouri. There are documents that YOU will need to secure, and copy to your catering firm, so that they can secure the appropriate permits for the event. Step-by-step instructions are below:

1. The event manager/host organization must secure the following and supply copies to the catering firm:

• Copy of the catering contract between caterer and event manager/host organization.
• Approval letter from the property owner approving the serving of alcohol.
• Detailed diagram of the event

2. The catering firm must apply to Regulated Industries using the Catering Permit Application including copies of all the documents listed above. The catering firm will receive an “approval letter” from Regulated Industries for this event.
3. The catering firm will then apply for a Temporary Caterer’s Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries, written approval from the owner of the venue, and the fee. This application may take 14-21 days to process.
4. The Catering firm will then present the state permit to Regulated Industries to receive the final Temporary Catering Permit.

OPTION TWO: I am for-profit event, and will serve/provide alcoholic beverages at my event. If you are a for-profit company and will be serving/providing alcoholic beverages at your event, and you do not hold a state license to serve alcohol, you will need to secure a Catering Permit from Regulated Industries and a Picnic Permit from the State of Missouri. Step-by-step instructions are below:

1. The event manager/host organization must secure the following:
   • Copy of any catering contract between caterer and event manager/host organization.
   • Approval letter from the property owner approving the serving of alcohol.
   • Detailed diagram of the event
2. Apply to Regulated Industries using the Catering Permit Application including copies of all the documents listed above.
3. Receive an “approval letter” from Regulated Industries for this event.
4. Apply for a Picnic Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries. This application may take 14-21 days to process. Please review all the requirements listed by the State of Missouri on the Picnic License Application.
5. Present the state permit to Regulated Industries to receive the final Temporary Catering Permit.

OPTION THREE: My event is a non-profit special event that has 501C3 status. If your event is 501C3 status non-profit event and you do not hold a liquor license from the State of Missouri, you will use the Non-Profit Special Events Permit Application from Regulated Industries and the Picnic Permit from the State of Missouri when applying for your permits to have alcohol at the event. A list of step-by-step instructions is below:

1. You must secure the following permits:
   • Copy of the non-profit organization tax exempt status from the State and IRS
   • Contract agreement between licensed wholesaler or manufacturer and you, the event producer/host organization.
   • Approval letter from the property owner approving the serving of alcohol.
   • Detailed diagram of the event
2. You must apply to Regulated Industries using the Non-Profit Special Event Permit Application including copies of all the documents listed above.
3. You will receive an “approval letter” from Regulated Industries for this event.
4. You will then apply for a Picnic Permit with the State of Missouri Department of Public Safety and include the “approval letter” from Regulated Industries. This application may take 14-21 days to process. Please review all the requirements listed by the State of Missouri on the Picnic License Application.

5. Once you receive your Missouri State Picnic License Permit present it to Regulated Industries to receive the final Non-Profit Special Event Permit.