Race Permit Requirements

Application Review Process
Updated last: 02/04/14

We will send your application to the following agencies for review and comment regarding the impact of your proposed event on facilities, equipment and personnel under their jurisdiction: Police Department (Kevin Gooch, phone: 816-329-0911, fax: 482-8172, email: kevin.gooch@kcpd.org), Area Transportation Authority (Barret Lee blee@kcata.org, phone: 816-668-1469 fax: 816-346-0305), Parks & Recreation Department (Robert Loya, robert.loya@kcmo.org, phone:513-7675 fax: 513-7715)

Proof of Required Cleanup Agreement
Updated last: 02/04/14

Required Document – Submit with the application a statement on Sponsor Organization letterhead attesting to the manner in which cleanup along the entire route will be accomplished and by whom (also acceptable is an executed copy of your cleanup agreement with a third party). Applicant and Sponsor Organization ensure that the park area is left in as good as or better condition as it was prior to event. This includes litter, trash, turf conditions, etc. If damages occur and/or trash is left behind, Applicant will be billed damages/clean-up. Completion of cleanup is expected within 4 hours of end of race. Failure to properly cleanup will jeopardize future permit privileges. At our discretion, we may require a cleanup deposit as a condition of application review.

Notification of Adjacent Property Owners
Updated last: 02/04/14

Required Document – Certification that the applicant or sponsoring organization have, not less than SEVEN(7) business days prior to the proposed event, notified in writing all RESIDENCES of property adjacent to the proposed race route and not less than THIRTY (30) calendar days prior to the proposed event, notified in writing all BUSINESSES & ORGANIZATIONS of property adjacent to the proposed route, to include: 1) name of event: 2) name of Sponsor Organization, mailing address, and telephone number: 3) date of event: 4) starting and ending times of event and road closures: 5) detailed route description and 6) approved road cross-overs and alternate routes to help traffic flow for residents and businesses. We also require that you provide our office with a list of all the addresses along the proposed race route that will be notified and include Evenergy in your address list so we receive the notification(s) at the same time as the public. “property adjacent to the proposed race route” is defined as residents/businesses on the race route AND, at our discretion, based on race size/event time, the surrounding area. A copy of the specific mailer/communication must be submitted to Evenergy prior to its distribution.

Proof of Publication
Updated last: 12/18/23

For events with participation under 1000, there will be no required proof of publication. For events with participation 1000 and over, the requirements are as follows: Not less than ten (10) days prior to the proposed race date, the Applicant/Sponsor Organization shall submit a certified statement of publication from any one of the following media channels: 1) Kansas City Star, 2) kansascity.com or 3) pitch.com. Notice shall include: 1) name of event: 2) name of Sponsor Organization, mailing address, telephone number and event URL: 3) date of event: 4) starting and ending times: 5) detailed route description and 6) alternate routes.

Day of Race Communication (Flyer)
Updated last: 12/18/23

In order to facilitate consistent and clear communication to the people impacted by your race, we need you to provide your volunteers and police officers positioned at intersections with a flyer outlining event information including: name of race, organization name, charity benefiting (if any), start/end time, expected road close/open times along route (at our discretion), route map, cross-overs and alternate routes.

Race Permit Application Fee
Updated last: 12/18/23

The application fee is based on a sliding scale with the lowest fee available to those Sponsor Organizations and Race Directors who submit their application by the 90 day deadline. Date will be based on mail post-mark. Application fee must be submitted with the application by check (no cash, please) or paypal. Make your check payable to: Evenergy LLC and mail to the address at the top of the page. Fee is non-refundable. Fees are as follows:

90 days & over – $100

60-89 days – $150

30-59 days – $200

Below 30 days – $300. You must contact KC Race Manager at Evenergy before submitting your application. There are no guarantees your application will be accepted if submitted less than 30 days prior to your race.
The first $100 is applied to the full permit fee. The remainder of your fee is due 7 days prior to your event. Failure to pay the remainder of your fee on time could affect the approval of your permit. Permit fees are as follows:

Race Matrix

Police Department
Updated last: 02/04/14

Applicant must contact Officer Kevin Gooch, Kansas City Police Department, 9701 Marion Park Drive, KCMO 64137, phone: 816-329-0911, email: kevin.gooch@kcpd.org, to schedule and pay for law enforcement escort and traffic control assistance. The Kansas City Police Department has final approval on the traffic control plan. The Race Permit Application will not be approved without KCPD traffic control plan approval.

Route Confirmation
Updated last: 02/04/14

Along with the turn by turn street name list (the route) and the route map, you must confirm that the route submitted has been physically travelled in person before submittal with this application. As your event date approaches, it is your responsibility to inspect your route for any unforeseen issues (i.e. road work, etc.). You are required to contact the KC Race Manager for approval if your route changes, for any reason, prior to your race.

Possession and Exhibition of Permit
Updated last: 02/04/14

The permit for the race shall be in the possession of the applicant or a representative of the applicant during the race. The permit shall be presented, on request, to any officer of the Police or Parks department or City Official at any time prior to or during the race.

Inquiries and Complaints
Updated last: 02/04/14

From time to time, questions and/or complaints are submitted by residents and businesses to the City’s 311 system. Our goal is to support open communication and to reinforce the benefits of races while being sensitive to the needs of our neighbors. You are required to respond to any inquiry/complaints in a timely manner. We will facilitate by connecting parties together and by following up and logging in the City’s 311 system the action/resolution taken by the Sponsor Organization or Race Director.

Day of Event Contact
Updated last: 02/04/14

You must provide a contact for day of event so members of the public may contact someone live during your event so you can resolve any issues in a timely manner. You may post this information on your event website in an easy to find location.

Certification
Updated last: 02/04/14

I certify that the information submitted in connection with this application is true and accurate, to the best of my knowledge. I agree to adhere to the “General Requirements & Conditions” contained herein, and understand that failure to do so will render the race permit, if issued, void. The City of Kansas City, Missouri shall be held harmless from any liability resulting from the conduct of this event.